Transcripta

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Student Information

Student's name

Date of birth

Address

Entered school

After attending

Left school

The Entered School year auto-fills the year labels below (e.g. entered 2017 → 17/18 for Grade 7) — but every label stays editable, for transfer students, repeated years, or gaps.

Grade Levels Attended

Subjects & Grades Compare the Christmas & Summer reports and enter the HIGHER grade (if the subject was done both terms) · Type a % mark or a letter · Click the pencil to rename a subject

CSEC / CAPE External Exam Results Final exam grade, 1–5

Activities & Conduct

Clubs, societies and positions held are usually not on the cumulative report, and schools often haven't recorded them in SMS. Ask the student who is requesting the transcript, and enter what they tell you. If there are none, leave them blank or write None.

Student was a member of the following

Offices / positions held

Punctuality

Attendance

Conduct

Participation

Health

Date

A rough on-screen guide only — download the Word file and print from there for the real transcript.

Before printing: open the downloaded file in Word and check it looks right there first — page breaks, spacing, everything — since Word's own screen view is the most accurate preview available, more so than this page. On some printers, printing straight from Word's Print dialog can subtly skew or misalign the page. If that happens, use Word's own File → Save As (or Export) → PDF, then print from that PDF instead — that reliably avoids it.

York Castle High School

Transcripta

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Students This Session

Student Information

Grade Levels Attended

Subjects & Grades Compare the Christmas & Summer reports and enter the HIGHER grade (if the subject was done both terms) · Type a % mark or a letter · Click the pencil to rename a subject

CSEC / CAPE External Exam Results Final exam grade, 1–5

Activities & Conduct

Settings & Grading Scales

Transcript Templates

Subject Row Spacing on Export

Minimum Subject Rows on Export

CSEC Grade Points (regular subject letter grades)

CAPE Unit Exam Grade Points (the real external CAPE Unit 1/Unit 2 result only)

CAPE-Level Subject Year Marks (a CAPE-level subject's own Grade 12/13 mark — a percentage/letter like any other subject, scored separately from the Unit exam above)

Percentage → Letter Key (used only if you type a numeric mark)

CSEC Pass-Code Mapping (final exam grade 1–5)

CAPE Pass-Code Mapping (final exam grade 1–5)

Subject Levels

Subjects (the full list used for suggestions — edit an entry to rename it, or remove it entirely)

Subject Abbreviations (a subject with a short form set here always uses it — everything else always shows its full name)

Offices / Positions Held

Clubs

Broadsheet subject codes

Change Log (who changed School details, Grade points, or Pass codes, and when — a record you can check even if you weren't the one who made the change)

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CXC broadsheets

Broadsheet

Fill in exam grades from the broadsheets

1 Who this is matched by surname, given names and date of birth

2 Results to fill in tick the ones that are right

Import from SMS report

1 Student details read from the report · check and complete

2 School years check the grade for each year

3 Subjects & grades check every one against the report

4 CSEC / CAPE external exam results optional · not in the report

5 Activities & conduct optional · clubs read from the report

How These GPAs Were Calculated